Present: Mr D Glynn (Chairman) Mrs D Yamanaka
Mr P Robinson Mrs G Bigg
Mrs P Ledbury Mrs L Howells
Mrs F Burke (Clerk)

In attendance: Simon Medd (observing), Philippa Penney (Parish Liaison Officer, NSC)
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1. To receive apologies from Members for non-attendance.

Apologies were received and accepted from Cllr Rawlins (prior commitment) and Cllr Taylor (holiday).

2. To receive Members’ declarations of interests on known agenda matters and any amendments to the register of interests.

Declarations of interest were received from Cllr Howells in relation to her role as Secretary to the Wrington Sports and Social Cub Committee.

3. To confirm and sign as a correct record the minutes of the meetings held 15th May 2013
The minutes were approved and signed as a true record.

4. To adjourn the meeting for Public Participation:

5. To receive a report from the Police representative (if present).

The police report was received. A member questioned whether all Wrington incidents are included in the report as there appeared to be one known incident missing. The Clerk would enquire about this.

6. To note items of correspondence received and consider any resulting actions (see related agenda items below)

· Letter from Stewart Waters, David James & Partners, with an offer to sponsor the purchase in full and installation of a defibrillator in Wrington.

This was discussed later in the meeting as a separate agenda item.

· Letter from Elaine Bowman, NSC Rights of Way, acknowledging the Council’s application for a definitive map modification order application relating to Station Road to The Glebe.

This was discussed later in the meeting as a separate agenda item.

· Letter from Hester Hunt, WSSC Licensee, requesting permission to locate three picnic benches on grass area of the Recreation Field for use by the general public.

This was discussed later in the meeting as a separate agenda item.

· Invitation to the AGM of CPRE North Somerset and a viewing of Gatcombe Court Garden on 3rd July 2013 at 6.00pm.

This was noted.

7. To receive the Clerk’s report.
This was received.

8. To receive the Finance Report, including payments recommended for approval.

Copies of reports provided separately.

Memorial Hall – Grant, 1st instalment 2013/14 £4,000.00

Redhill Village Hall - Annual Grant 2013/14 £3,200.00

Somerset Wood Recycling - Supply and fit 2 benches at Lawrence Road and junction of School Road and South Meadows (£350 of this will be recouped from a donation by Mrs C Philips) £1,284.00

DCK Beavers Ltd - Annual Accounts 2012/13 year end preparation £847.08

Gavin Hunt – recreation field equipment - benches (4 @ £100 each), sleepers (8 @ £25 each plus £180 fitting) and 1 x rope swing £838.00

Felton Village Hall – Annual Grant 2013/14 £200.00

Bennetts – Legal fees for renewal of lease for the Glebe Field £220.00

North Somerset Council – Dog Bin emptying, April and May £249.60

Prism – 2 x Printer toner cartridge £199.46

AON – Insurance renewal 2013/14 (paid) £2,005.67

Harris & Harris – Final payment of legal fees for renewal of Glebe Field lease, as per Parish Council Meeting 28th September 2011, Minute item 13 (Paid) £765.00

Greenslade Taylor Hunt –Rent for the Glebe Field, March to June (Paid) £44.76

Jayne Hitchborn – cleaning of Broad Street toilets, May (Paid) £200.00

Village Orderly’s salary June – to be calculated
Clerk’s salary June – to be calculated
Assistant Clerk’s salary June – to be calculated
Clerk – reimbursement for purchases made:- highlighter pens (£2.66) and cash box (£10.00) £12.66
Assistant Clerk – reimbursement for purchases made:- stamps (£30.00) and Padlock for allotments (£19.40) £49.40

Resolved: To approve the payments as proposed. Cllr Robinson proposed approval and Cllr Yamanaka seconded the motion.

9. To receive and consider reports from:

a. District Councillor, Cllr Yamanaka
This was received.

b. WVMP report, Cllr Robinson
The report was received.

It was reported that a reply had now been received from WVMP declining the Council’s request for a meeting to discuss current surgery issues.

Resolved: To write to Healthwatch on behalf of the Council highlighting concerns raised by residents about the lack of provision for open access at the surgery in Wrington, including also details of the perceived inadequacies of the branch surgery.

c. Sports & Social Club, Cllr Howells.
No report had been received as no meeting had taken place since the last Council meeting. Cllr Howells reported that the next meeting is to be held on 3rd July.

d. Twinning Association, Cllr Rawlins
No report was received.

10. To receive and consider reports from Council Working Groups:

a. Finance, Cllr Rawlins. This was received.

b. Environment, Cllr Bigg. No report had been received.

Cllr Bigg reported that, as previously agreed, she would be representing the Council at the Village Fete on Saturday, July 6th with a stand about Community Resilience. She would need to pay £6 to the Fete Committee for the stand, which was agreed.

c. Highways, Cllr Ledbury . No report had been received.

Cllr Bigg commented on the groundworks and landscaping around some of the new raised kerb bus stops and suggested that work should be done to improve the look of them. The Clerk would ask Jeff Shipway, Area Officer, at her next meeting with him.

Cllr Glynn asked if Philippa Penney, NSC, could check what services their new contractors, Glendale, are contracted to do and when and on what basis we can request that they carry out work. Philippa agreed to look into this.

11. To consider and approve the following recommendations from Working Groups:

a. To agree to purchase a ‘Twinlock Crown C’ binder for the Planning Committee minutes at a cost of £85.00 including VAT.
Resolved: To agree to this recommendation

b. To agree to purchase an adjustable hole punch at a maximum budget cost of £60.
Resolved: To agree to this recommendation

c. To agree to purchase a second portable hard drive for backing up computer files at a maximum cost of £60.
Resolved: To agree to this recommendation

12. To note and approve the Council's accounts for the year 2012/13 as prepared and submitted by DCK Beavers Ltd and to approve the Accounting Statement and Annual Governance Statement for the Annual Return in advance of submission to the External Auditor.

The Chair read out the Annual Governance Statement requesting approval/non-approval for each box.

Resolved: To approve the Council’s accounts for the year 2012/13 and to approve the Accounting statement and Annual Governance Statement.

13. To agree that the surface material for the multi-play equipment in the Church Walk play area should be replaced and the surface under the new climbing poles extended at a maximum cost of £1,120, with this to include removal of the existing material, repair and extension of the timber edging, transport and all other works. It is considered that this material should be renewed for H&S reasons.
Resolved: To agree to this proposal and accept the quote.

14. To note the Council's application to the Bristol Airport Community Fund requesting funding for improved pedestrian crossing facilities on the A38 at Cowslip Green. This scheme has been designed and would be installed and managed by NSC at an estimated cost of £7,543.56, with the sum of £7,000 requested from BA. To agree that the Council would provide the balance of £543.56, with this funded from savings on other projects, provided that the application is approved by the Community Fund Committee.

Resolved: To agree to this proposal and to agree that the Council would provide the balance if the application was to be successful.

15. To agree that footway works proposed by NSC for the north side of Broad Street should now proceed, with this in the form of a general extension to the width of the footway as an alternative to the temporary raised kerb build out currently in place at the bus stop, subject to agreement on amendments to the detail of the scheme drawing (circulated separately).

Resolved: To agree to proceed with this proposal.

16. To agree that the Council endorses NSC’s Community Resilience project, to recognise the potential benefits to the parish and to formally record the Council’s support for the scheme
Resolved: to agree that the Council endorses NSC’s Community Resilience project.

17. To note that the Council's application for designation of a right of way through the old surgery site has been received and registered by NSC but with determination not expected for some considerable time. To consider any further actions arising, including in relation to the site owner's reaction to the notice served in respect of this application, with this in the form of the excavation of a trench to prevent traffic using the route through the site.

The application was noted. Further actions were discussed.

Resolved: To contact the NSC Tree Officer to request that they might visit the site to inspect where the excavation works might have impacted on the tree roots.

18. To note and confirm acceptance of an offer received from David James & Partners to fully fund the purchase and installation of a defibrillator in Wrington village and to agree that this project will now proceed, subject to agreement on the location and that the Council will need to budget for the annual maintenance charges for this unit. To agree that discussions should now be undertaken with both Redhill Club and WSSC managements on the detail and funding options available for defibrillator installations on these community buildings.

Resolved: To accept the offer from David James & Partners to fully fund the purchase and installation of a defibrillator.

19. To note the application received from Ms Hester Hunt, WSSC Licensee, for permission to locate three picnic tables on the Recreation Field and to fix these in position. To agree to a proposal that use of these wooden tables/benches will be permitted but on condition that they are not fixed in place at any time and, on this basis, that the application is then referred to the Hall Committee for information and for future management.

Resolved: To write to Ms Hester Hunt agreeing to the benches being placed on the field in principle but with the following conditions:
· The picnic tables are not to be fixed in place on the ground at any time.
· The ground underneath and around the tables to be kept free of litter and cigarette ends at all times.
· The tables will need to be covered by public liability insurance and the Council would need to see evidence of this.

· The Council would suggest that one of the benches might be positioned in the play area as this would meet the request set out in the second paragraph of the letter from Ms Hunt to ‘improve the facilities of the Rec for watching children and sport’.

· Provided that the conditions are agreed to then refer ongoing management of the picnic tables to the Hall Committee and to review use of the tables at the end of September.

20. To agree that the Council can proceed to submit a planning application on behalf of the Wrington Bowling Club for a proposed development on the bowling green site, with this at no cost to the Council and subject to the conditions as advised to the Bowling Club, with details circulated separately.

Resolved: To agree to proceed to submit the planning application on behalf of Wrington Bowling Club.

21. To note and approve the Council's response to NSC's consultation on the Affordable Housing SPD, with this to be circulated in advance of the meeting prior to submission 20th June 2013.

This was noted.

22. To agree that the Council's road sweeper dustcart can be disposed of by an offer for sale on ebay at whatever price can be obtained. This item is not listed as a Council asset and there is no record of it having been used by the Council's employees.

Resolved: To agree to this proposal.

23. Memorial Hall – to consider requests to serve alcohol, as follows:

· Tamara Pate for a Christening party on 17th August 2013
· John Rubidge for an evening concert from Helele and Wrington drummers on Saturday, 28th September 2013.
· The minibus society for their annual minibus lunch on 27th July 2013 (provision for bad weather)
· Christopher Mitchell for a Ceilidh on 22nd June 2013.

Resolved: To agree to these requests.

24. Items raised by Members for information and for possible consideration at the next meeting to be held Wednesday 17th July 2013.

There being no other business the meeting was closed at 9.50pm.

Chairman